Deskripsi Pekerjaan
Join our dynamic team as a Senior Secretary and become the backbone of our executive operations! We're seeking a highly organized professional to support our C-suite executives with exceptional administrative precision. At Global Indonesia Partners, we value initiative and attention to detail, offering a collaborative environment where your skills will directly impact our success. Enjoy competitive benefits including health insurance, professional development funds, and flexible work arrangements in our modern CBD office.
Key responsibilities will include calendar management, confidential document handling, travel coordination, and serving as the primary liaison between executives and internal/external stakeholders. This role is perfect for a proactive communicator who thrives in fast-paced environments and takes pride in flawless execution.
Tanggung Jawab
- Manage complex executive calendars with precision, including scheduling meetings across time zones
- Handle confidential correspondence, contracts, and sensitive information with utmost discretion
- Coordinate domestic/international travel arrangements including accommodation, transportation, and itineraries
- Prepare professional reports, presentations, and correspondence in both English and Indonesian
- Act as primary point of contact for internal departments and external partners
- Organize executive meetings, taking minutes and following up on action items
- Maintain digital and physical filing systems with rigorous categorization protocols
Kualifikasi
- Diploma/S1 degree in Secretarial Studies, Business Administration, or related field
- Minimum 3 years experience as Executive Secretary or Personal Assistant
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Fluent in both written and spoken English and Bahasa Indonesia
- Exceptional organizational skills with ability to prioritize competing deadlines
- Professional demeanor with strong interpersonal and communication abilities
- Discretion and ability to maintain confidentiality in sensitive situations
- Proven experience coordinating complex travel arrangements